Fund Administration Product Sheet

The challenges holding back fund administration efficiency

Fund administrators are under constant pressure to deliver accurate, timely, and compliant services while managing complex data and processes. As client volumes grow, so do demands for more bespoke services – creating further challenges for operations teams. But reliance on manual workflows, fragmented systems, and outdated tools often creates:

Scaling difficulties (particularly during peak periods), forcing increased expenditure on temporary staff and overtime.

Operational efficiencies that slow down processes and strain resources.

Potential for errors impacting client SLAs and increasing risk of reputational damage.

Compliance risks due to evolving regulations and oversight challenges.

Reduce manual effort Speed up balancing and correct discrepancies by ingesting and preparing the data up front
Accelerate time to market Respond quicker to market changes, and onboard new brokers / markets / instruments faster.
Eliminate errors Proactively spot and resolve trade mismatches without manual intervention.
Total oversight Gain a comprehensive real-time snapshot of equity balances encompassing P&L, trades, positions, and cash flows in one consolidated view.

Extracting

and validating structured and unstructured data from multiple sources.

Applying

business and accounting rules to transformed data so it’s ready to be published to core internal systems.

Reconciling

non-standard and standard datasets to ensure completeness.

Integrating

your core applications, technology and people into one cohesive ecosystem.

Supporting NAV data collection

Fund administrators must calculate accurate NAVs quickly, processing thousands of daily transactions from over 100 sources in various formats.

Xceptor streamlines data collection and validation from trades, positions, and security pricing files provided by brokers, custodians, and other market sources. Using AI, it handles various formats and languages and integrates with platforms like Multifonds. This enables firms to meet deadlines, reduce risks, and scale efficiently without significant IT investments.

Loan agent notice processing

Processing loan notices manually is incredibly time-consuming due to their complexity and variability.

Xceptor enables you to automate the processing of 1000s of notices per month while maintaining complete oversight and control of the entire process. Collect notices from any communication channel, extract and process the data based on business and accounting rules, and publish validated outputs to systems such as LoanIQ, WSO, and MFACT.

Reconciliations - cash, positions, trades, security master, and all other rec types

Financial institutions often face inefficiencies and risks due to manual reconciliation processes and outdated systems.

Xceptor automates reconciliation with flexible rules and smart workflows, allowing teams to manage reconciliations without IT help. It validates and enriches data to prevent errors, cutting onboarding time by 50% and helping firms scale efficiently.

Private equity transaction processing

Processing private equity fund data is challenging, especially during quarterly peaks with numerous unstructured documents.

Xceptor uses AI to automatically collect and process documents like capital statements, calls, and distributions from emails and portals. It normalizes the data to meet accounting requirements and integrates with platforms like EFront and Investran. This enables firms to scale operations without needing additional staff during busy periods.

Fund migration

Fund migrations are complex and error-prone, with unique fund structures requiring manual data mapping and validation.

Xceptor automates the onboarding of new fund data, and reconciles the data to maintain data integrity.

Fees, expense and invoice management

Calculating client fees and expenses manually causes delays and risks compliance breaches.

Xceptor specialises in transforming financial services data to streamline this process.

Hear from our clients

Head of Asset Servicing Technology BNY Mellon

Xceptor is working extremely well for BoNYM, meeting all its targets in a very short time frame. Xceptor are very helpful to work with and continue to be one of our best vendors from both a support and product point of view. Xceptor is now used for more than 10 applications with over 100 users.

Head of Operations Maitland

We turned to Xceptor as it gave the best fit of the qualities we needed – genuine automation and flexibility for the business users. We also saw great potential for Xceptor to be used for other data problems in our organization.

read our client stories